How Do I Create or Schedule an appointments In Outlook

This article will show you how to create appointments or meetings in Microsoft Outlook.

Appointments are activities that you schedule in your calendar that do not involve inviting other people or reserving resources. You can turn an appointment into a meeting by adding attendees.

Create an Appointment

  1. From your Calendar folder, select New Appointment or click Ctrl+N. From any other folder, click Ctrl+Shift+A.
  2. Enter a subject, location, start time, and end time.
  3. Select Save & Close to save your appointment.

Note: By default, Outlook starts and ends appointments on the hour or the half hour. If you'd like to enter a custom time, for example 12:22 p.m., click in the start or end time fields and type in the exact time you need.

Create an Appointment or Meeting from an Email Message

There are two ways to create an appointment or a meeting from an email message.

  • Right-click an email in your inbox, then select Quick Steps>New Meeting. An appointment will open with the email message as an attachment, and you can add attendees to turn the appointment into a meeting.
  • Click to select the email message in your message list, then choose Reply with Meeting from the Ribbon. This creates a new meeting request with the message sender on the To line and the email message included in the body of the meeting request.